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Purchase Order Format

A purchase order tells a vendor exactly what you want, at what price, by when. Fill it in below.

Open the full builder Free · No account · A4 PDF
Make it now Opens the builder with Purchase Order selected
Minimal
Air, hairlines, nothing shouting.
Modern
Soft panels and a colour band.
Corporate
Ruled table, formal header.
Studio
Oversized title, creative-agency spacing.
Start a purchase order →

What a purchase order should specify

  • Your details and the vendor's
  • PO number and date
  • Item description, quantity, rate and total
  • Delivery address and expected date
  • Payment terms
  • Taxes, if agreed

Why the PO number matters later

Most accounts departments will not process an invoice that does not quote the PO number it belongs to. Putting a clear number on the order saves an email round trip when the invoice arrives — the builder has a reference field for exactly this.

Common mistakes

  • No delivery date, so "soon" is the agreement
  • No PO number for the vendor to quote back
  • Payment terms left unstated

Make one now

Free, no account, and the PDF is print-ready A4.

Open the builder

Questions

Is a purchase order a contract?
A PO is generally an offer to buy that becomes binding when the vendor accepts it, but the legal position depends on your terms and the facts. Take legal advice for anything significant.
Should the invoice quote the PO number?
Yes, and most accounts teams insist on it. The builder has a reference field for the PO number.
Is this really free?
Yes. Every document type, all eight templates and unlimited documents are free, and you do not need an account to make your first one.

This page is general information, not tax or legal advice. Rules change and what applies depends on your business — confirm anything important with your CA.

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